Job Title: Executive Assistant- Corporate Governance
Grade: Level B
Department: Corporate Governance & Risk Management
Division: Corporate Services
Reporting To: Department Manager
Location: East Point, Dublin
The Corporate Governance Team provides secretariat and corporate governance support to Enterprise Ireland’s Board and Sub-Committees. The person appointed to the Corporate Governance Executive Assistant role will work closely with the members of the team to provide a comprehensive secretariat and administration support to the various Committees which govern the business of Enterprise Ireland as well as assisting in other key deliverables for the Department. The position involves working closely with staff across the organization including the Senior Leadership Team.
- Support a number of committees ensuring the logistics of the meeting are seamlessly co-ordinated, accurate notes are recorded and draft minutes are prepared to accurately reflect the decisions of the committee.
- Ensure that the EI Committee SharePoint page accurately reflects the processes, dates and times of these committees.
- Assist colleagues across the organisation with queries related to Corporate Governance including the committee process.
- Provide support to the Executives on the team in relation to Risk, Internal Audit, Quality Customer Service, insurance and the Code of Practice for the Governance of State bodies,
- Identify opportunities for process improvements and systems efficiencies and provide support for continuous improvement initiatives across the Department.
- Liaise and engage with a diverse range of internal and external stakeholders.
- Carry out general administrative activities including the maintenance of Corporate Governance folders and systems and assist other team members in the Department as required. ensuring that all stakeholders are served professionally, efficiently and effectively.
- Support all budget administration activities including the Department’s Oracle purchase requisitions and reporting.
- Provide administrative support for key projects as may be assigned from time to time.
- Play a positive and active role as a key contributor to the Corporate Governance team.
Functional Competencies (Key Skills & Knowledge)
- Experience of providing administration support in a fast-paced environment is essential.
- Experience in processing confidential and time-sensitive information, demonstrating accuracy and attention to detail is essential.
- Experience of working with a small team with excellent prioritisation, organisation and planning skills with the ability to manage workload and time efficiently to meet strict deadlines is essential.
- Skills and/or ability to take clear, concise minutes / notes and recording decisions of meetings.
- Demonstrated evidence of robust IT literacy (i.e. MS Office skills including Outlook, Word, Excel and PowerPoint) is essential, coupled with an ability to learn new technologies and use Enterprise Ireland’s specific software systems.
- Ability to comprehend complex information and data for onward dissemination, and ability to develop sound knowledge and understanding of EI’s financial and other relevant supports.
- Ability to communicate clearly, concisely, confidently and effectively via oral and written communications.
- Sound judgement, professionalism, confidentiality and discretion are key to this role.
- Willingness to take on other key projects as may be assigned from time to time.
- A relevant third level qualification would be desirable.
Enterprise Ireland Behavioural Competencies
The ability to be outcome and results focused with regard to business priorities and organisational goals, monitoring progress and adjusting approach ensuring delivery against the appropriate timescales.
Innovation and Risk-Taking
Actively encourages new ideas, experimentation and measured risk-taking, while always being on the look out for opportunities to continuously improve business processes and efficiencies within Enterprise Ireland and client organisations.
Problem Solving and Decision-Making
The ability to be decisive and take tough decisions about clients, people and costs to deliver sustainable results, using the analysis of information and situations to make logical and sound decisions.
The ability to provide an excellent client service focusing on client needs and building and maintaining effective personal and business relationships to advance clients’ objectives and EI strategy.
Communicating with Impact to Influence Others
Communicates in a manner that will persuade, convince and influence their own staff and others, both internally and externally, in order to motivate, inspire or encourage them to follow a particular course of action.
Co-operates with colleagues, shares information and respects the opinions and values of staff members. Understands the skills, experience and knowledge of staff members and maximises how these can be utilised to the benefit of the department, the organisation and the client.
Embracing & Leading Change
Understands the business agenda of Enterprise Ireland and embraces changes for area of responsibility and for external and internal clients.
Acting / Leading with Integrity
Communicates the EI purpose, values and approach, acting genuinely and with integrity, in a manner that builds trust and engages and motivates others
Establishes and maintains mutually beneficial relationships with colleagues and other networks for the purpose of sharing information.
Developing Yourself & Others
Creates an environment that enables you and others to excel in terms of job performance.
€20,809 to €37,125 per annum contributory superannuation
Rising to €39,515 by long service increments.
Candidates should note that entry will be at the minimum of the relevant scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy. Subject to satisfactory performance, increments may be payable in line with current Government Policy.
Application and Selection Process:
How to apply:
If you are interested in this role, please send your updated CV for review to Maisie Doyle at Maisie.firstname.lastname@example.org or phone Maisie on 01-6384400.
23rd October 2019
ISSUED BY THE HR DEPARTMENT, ENTERPRISE IRELAND ON
WEDNESDAY 9th OCTOBER 2019