Job Title: Executive Assistant, Grant Applications
Grade: Level B
Department: Grant Management
Division: Corporate Services and Evaluation
Reporting To: Manager, Grant Applications
Location: East Point
The role of the Grant Applications Executive Assistant will be to support the online and/or offline applications process from EI clients for Exploring Opportunities and Committee-funding in a timely manner. The person appointed to this role will carry out application review and verification tasks to support ensuring that approved project proposals are consistent and compliant with an application, the offer and relevant EI policies and grant applications procedures.
- Support activities and administration tasks associated with processing EI’s grant applications to include:
- Recording receipt of all applications
- Reviewing online and offline applications
- Verifying and validating online and offline applications
- Administering relevant Enterprise Ireland online and offline applications systems in an efficient manner.
- Drafting “Letters of Offer” which form the legal basis for contracts between clients and Enterprise Ireland.
- Participate and contribute at relevant pre-approval Committee meetings with the Grant Applications Manager and Team in relation to grant application proposals.
- Follow up on approved grant applications by drafting Letters of Offer and other relevant legal documentation to successful applicants in an accurate and timely manner.
- Work closely with sectoral and other colleagues in the organisation by sharing your learning and knowledge of the grants application processes to support them in progressing applications for grant support.
- Support the work of the Grant Applications team by contributing to the effective operation of existing processes and systems, and by supporting any reviews of systems and processes designed to build efficiencies and continuous improvements.
- Respond effectively to all set targets and priorities.
- Undertake other projects that may be assigned from time to time within the Grants Management team.
Functional Competencies (Key Skills & Knowledge)
- Evidence of numerical aptitude, analytical and interpretation skills is essential.
- Experience of working in a finance-related function and/or regulatory environment supporting the administration and processing of information/data/complex numbers methodically and accurately is essential.
- IT proficiency and experience using MS Office 365 applications including MS Excel, Word and Outlook for business purposes, coupled with an ability to quickly learn new applications, systems, technologies and procedures/processes is essential.
- Demonstrated skills and experience of handling and prioritizing multiple tasks to meet challenging deadlines while maintaining strong accuracy and attention to detail is essential.
- Good quality oral and written communications skills to support effective engagement and relationships across all relevant internal and external stakeholders.
- Experience of working within a team to achieve shared goals, objectives and targets.
- Ability to work on own initiative and use sound judgement when performing grant applications functions and administering processes and procedures.
- Professionalism, confidentiality and discretion.
Enterprise Ireland Behavioural Competencies
The ability to be outcome and results focused with regard to business priorities and organisational goals, monitoring progress and adjusting approach ensuring delivery against the appropriate timescales.
Innovation and Risk-Taking
Actively encourages new ideas, experimentation and measured risk-taking, while always being on the look out for opportunities to continuously improve business processes and efficiencies within Enterprise Ireland and client organisations.
Problem Solving and Decision-Making
The ability to be decisive and take tough decisions about clients, people and costs to deliver sustainable results, using the analysis of information and situations to make logical and sound decisions.
The ability to provide an excellent client service focusing on client needs and building and maintaining effective personal and business relationships to advance clients’ objectives and EI strategy.
Communicating with Impact to Influence Others
Communicates in a manner that will persuade, convince and influence their own staff and others, both internally and externally, in order to motivate, inspire or encourage them to follow a particular course of action.
Co-operates with colleagues, shares information and respects the opinions and values of staff members. Understands the skills, experience and knowledge of staff members and maximises how these can be utilised to the benefit of the department, the organisation and the client.
Embracing & Leading Change
Understands the business agenda of Enterprise Ireland and embraces changes for area of responsibility and for external and internal clients.
Establishes and maintains mutually beneficial relationships with colleagues and other networks for the purpose of sharing information.
Acting / Leading with Integrity
Communicates the EI purpose, values and approach, acting genuinely and with integrity, in a manner that builds trust and engages and motivates others
Developing Yourself & Others
Creates an environment that enables you and others to excel in terms of job performance.
€20,809 to €37,125 per annum contributory superannuation
Rising to €39,515 by long service increments.
€19,841 to €35,359 per annum non-contributory superannuation
Rising to €37,629 by long service increments.
Candidates should note that entry will be at the minimum of the relevant scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy. Subject to satisfactory performance, increments may be payable in line with current Government Policy.
Application and Selection Process:
The selection process may include short-listing of candidates. The selection criteria will be based on the requirements of the position. It is therefore important that you provide a detailed and accurate account of where you believe your skills and experience meet the requirements for the position. This should be contained in a short supporting document (maximum 2 pages) accompanying your CV.
Applicants should note that, for shortlisting purposes in particular, clear evidence of the functional competency requirements listed as essential in this specification must be demonstrated as part of your supporting document accompanying your CV.
How to apply:
Internal applicants should submit their application quoting reference number EI.119.19E to HRConnect@enterprise-ireland.com on or before Friday 13th September 2019.
If applying as an external applicant, please send your updated CV for review to firstname.lastname@example.org or phone Olivia Adams on 01-638 4400.
Closing date: Friday 13th September 2019
N.B. All correspondence will be acknowledged in writing by the HR Department within 3 working days. Applicants who do not receive an acknowledgement within 3 working days should contact email@example.com
ISSUED BY HR DEPARTMENT, ENTERPRISE IRELAND ON THURSDAY 29TH AUGUST 2019